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Important Letter to Timberline Parents/Guardians Regarding a Potential Privacy Breach

June 15, 2017

June 15, 2017

Dear Timberline parents/guardians,

I am writing to bring to your attention the possibility that a privacy breach may have occurred in relation to personal information concerning you and your child.

Late last week, our information technology department informed district management that they had discovered that a file containing student names, student identification numbers, and home contact information (phone number and parent email) was posted on the Timberline Secondary School’s internal network. Unfortunately, the file was unsecured which means that it was accessible to all staff and students at the school. We have no reason to believe that those outside the school community had access to the file as only staff and students have passwords into the school’s network.

Our information technology staff immediately removed the file from the network and no unsecured copies remain accessible. While we have no information suggesting that your information was inappropriately accessed, we are bringing this to your attention out of an abundance of caution as that is a possibility.

While we believe that the risk of identity theft in these circumstances are very low, whenever a privacy breach occurs it is wise for affected individuals to be vigilant about monitoring their personal information and alert to any suspicious activity. For more information about how to protect yourself following a privacy breach, there are useful resources listed on the Privacy Commissioner’s website at: https://www.oipc.bc.ca/guidance-documents/1445.

If you have any questions about this, you can contact either Principal Morrow or myself. As well, you have the right to complain to the Information and Privacy Commissioner at:

Office of the Information and Privacy Commissioner for British Columbia
PO Box 9038 Stn. Prov. Govt.
Victoria, BC, V8V 3K3

Please understand that School District 72 takes the protection of privacy very seriously and are working carefully to prevent any possible breaches from occurring in the future.

Sincerely,

Kevin W. Patrick, CPA-CGA
Secretary-Treasurer