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Acceptable Use of GSFE

​Staff and students must remember that the purpose of the G Suite for Education tools are for “educational use”. Therefore any and all steps must be taken to minimize sensitive and personally identifiable information that is saved in the G Suite online environment.

The use of SD72 G Suite for Education accounts are bound by the District Technology and Acceptable Use Guidelines.

In order to ensure student safety and abide by the FIPPA policy when using G Suite for Education, staff and students need to familiarize themselves with the appropriate use of this tool. Below is a list that will help guide this process. 

Acceptable Uses/Types of Information

  • Classroom assignments, research notes, presentations, school-based projects (but must avoid posting assignments that involve personally identifiable, sensitive or confidential information);
  • Curriculum-based multimedia objects created by students (videos, pictures, audio files, animations, etc.);
  • Curriculum-based quizzes, tests, surveys;
  • Calendars for assignment dates, project deadlines; 
  • Communication with teachers and other students related to these acceptable educational purposes (avoiding personally identifiable, sensitive or confidential information); as well as communication between secondary students (grades 9's to 12) and community members where such communication is in conjunction with the students' educational experience at the school

 Unacceptable Uses/Types of Information

  • Personal contact information (i.e. home address, phone number, email address and gender) for students K-8; students through grade 9-12 may only include this information for educationally relevant purposes (writing a resume, scholarship applications, contact with professional community members, etc.)
  • Confidential, sensitive personal information (i.e. health, race or religious affiliation); 
  • Personal identifiable information about other persons i.e. other students, parents, teachers or family members (i.e. full names, addresses, emails, contact information);
  • Student records (e.g. student attendance, schedule, grades, report cards, educator notes);
  • Classroom assignments involving sensitive or confidential personal information, (e.g. a family history assignment with full names, birthdates, birth locations and other family members);
  • Health information (e.g. specialist assessments, psychology reports, IEPs);
  • Files in violation of copyright laws (e.g. illegally obtained music, videos, copyrighted images); 
  • All forms of harassment or bullying.