Staff and students must remember that the purpose of the G Suite for Education tools are for “educational use”. Therefore any and all steps must be taken to minimize sensitive and personally identifiable information that is saved in the G Suite online environment.
The use of SD72 G Suite for Education accounts are bound by the District Technology and Acceptable Use Guidelines.
In order to ensure student safety and abide by the FIPPA policy when using G Suite for Education, staff and students need to familiarize themselves with the appropriate use of this tool. Below is a list that will help guide this process.
Acceptable Uses/Types of Information
- Classroom assignments, research notes, presentations, school-based projects (but must avoid posting assignments that involve personally identifiable, sensitive or confidential information);
- Curriculum-based multimedia objects created by students (videos, pictures, audio files, animations, etc.);
- Curriculum-based quizzes, tests, surveys;
- Calendars for assignment dates, project deadlines;
- Communication with teachers and other students related to these acceptable educational purposes (avoiding personally identifiable, sensitive or confidential information); as well as communication between secondary students (grades 9's to 12) and community members where such communication is in conjunction with the students' educational experience at the school
Unacceptable Uses/Types of Information
- Personal contact information (i.e. home address, phone number, email address and gender) for students K-8; students through grade 9-12 may only include this information for educationally relevant purposes (writing a resume, scholarship applications, contact with professional community members, etc.)
- Confidential, sensitive personal information (i.e. health, race or religious affiliation);
- Personal identifiable information about other persons i.e. other students, parents, teachers or family members (i.e. full names, addresses, emails, contact information);
- Student records (e.g. student attendance, schedule, grades, report cards, educator notes);
- Classroom assignments involving sensitive or confidential personal information, (e.g. a family history assignment with full names, birthdates, birth locations and other family members);
- Health information (e.g. specialist assessments, psychology reports, IEPs);
- Files in violation of copyright laws (e.g. illegally obtained music, videos, copyrighted images);
- All forms of harassment or bullying.