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GSFE Privacy and Consent

Privacy legislation requires that we inform you that student account information, documents and files will be stored on secure Google servers located outside of Canada and may be subject to the laws of foreign jurisdictions. Students will receive instruction on how to use their district managed GSFE account so that they can also become responsible digital citizens.

Freedom of Information and Protection of Privacy (FIPPA)

Student account information (student first and last name and grade level), as well as any emails (pertinent only to middle and secondary students), documents, and files uploaded onto the GSFE platform, will be stored on secure Google servers located outside of Canada. These may be subject to the laws of foreign jurisdictions. Privacy legislation (FIPPA) requires that we inform you of this and obtain your consent. If you would like more information on how Google protects the privacy and information of its users, please see: https://www.google.com/edu/trust/.

Parent and Student Consent Process

In SD72, all students under the age of 18 are required to obtain parental permission to activate a district-managed GSFE account. Students aged 13 and up will also have to consent (in addition to the parental consent). This permission will need to be reviewed annually. 

Student Letter

Parent Letter

This process will occur online using Student Connect and Parent Connect. Parties will respond to some simple statements identifying that there is understanding of the FIPPA guidelines as well as providing the actual consent. Only after consent is provided will the account be activated. If permission is not granted, an alternative resource will be provided.    

Below is a helpful video, taking you through the steps of providing consent on Parent Connect.

 


This Google slide deck provides additional information about student use and expectations with G Suite for Education.

Access to SD72 GSFE by SD72 System Administrators

SD72 system administrators have full access to content stored within SD72 G Suite for Education. However, content will only be accessed in the event of suspected violations of the terms and conditions outlined in the SD72 Acceptable Use Guidelines (OP140)

Access to SD72 GSFE by Google Administrators

As per the G Suite for Education terms of service and privacy documents, all information and any content created or uploaded into the SD72 G Suite for Education platform is not owned by Google.

However, as outlined on the G Suite for Education website, Google does maintain the ability to access and share any personal or content data on the SD72 Google platform under the following circumstances:

  • If Google has obtained additional consent from the user to share personal information; or
  • meet any applicable law, regulation, legal process or enforceable governmental request.
  • enforce applicable Terms of Service, including investigation of potential violations.
  • detect, prevent, or otherwise address fraud, security or technical issues.
  • protect against harm to the rights, property or safety of Google, our users or the public as required or permitted by law.

Designated Google employees will only access account data when an SD72 system administrator grants Google explicit permission to do so for troubleshooting purposes. During the course of troubleshooting an issue or other investigation, the Google Support team may ask for the creation of a test administrator account, solely to be used to resolve the particular issue at hand. Google employees or automated systems may also take down any content that violates the Terms of Service.

SD72's Privacy Impact Assessment