Request Student Travel

Safety is always a major concern for us. We know the students in our program are not adults and we take our responsibility for their care very seriously. When our students are in school or with their host families, we feel confident that they are safe. When they leave our district to go to other cities or to stay with other people, we must ensure their safety in the different environment. All international students must have an adult chaperone who is 25 years or older for any overnight stays. 

The Campbell River School District extends from the Oyster River to Sayward. If you leave the district with your host parent for four (4) nights or more, you must submit a student travel request form for approval. If you leave the district without your host parent for any length of time, even for an afternoon in Courtenay, you must submit a student travel request form for approval. The student travel request form must be completed by the student AND the host parent. Some trips without an adult will require a signature from your natural parent. For the purposes of our program, Mount Washington is considered within the school district area.  

The following information will help plan an out-of-district trip. Please provide your travel requests a minimum of 5 business days in advance of your trip.   

Travel within British Columbia 

• All forms must be completed and returned 5 business days prior to the anticipated trip. The forms can either be returned to our international office at Sandowne Elementary School or via email at international@sd72.bc.ca  
• Obtain the natural parents written consent if travelling alone overnight outside of School District 71 and School District 72. Please email International@sd72.bc.ca for clarification on when you need natural parent approval as every situation is different. 
• If missing school, the agent must agree that there is no academic concerns. Students must make up all missed schoolwork.  

Travel to the USA & Out of Province  

• Forms must be completed and returned at least 6 business weeks prior to the anticipated trip. The forms can either be returned to our international office at Sandowne Elementary School or via email at international@sd72.bc.ca 
• There is a $100 processing fee charged to the student, per trip, to cover the cost of providing the appropriate documentation from School District 72 and to ensure proper medical coverage is provided. 
• There is a possible extra cost if additional medical coverage is required. 
• Obtain the natural parents written consent.  
• If missing school, the agent must agree that there is no academic concerns. Students must make up all missed schoolwork.  
• The student must check to see if they require a VISA to travel to the destination. If a VISA is required, it is up to the student to apply and they are responsible for any cost associated with this process.  

How to Request Student Travel Permission 

• Download or ask the international office for the student travel request form by emailing international@sd72.bc.ca or sending a message through TEAMS. 
• The host parent needs to verify the information and provide consent to the arrangements. 
• Completed forms must be photographed and texted, emailed, or delivered to the international program administrative assistant at international@sd72.bc.ca.   
• Forms not received at least 5 working days prior to departure might not be approved. 
• Host parents will be contacted by phone or email with approval or denial for travel. 

Note: Students who travel out-of-district without the approval of the international program will face disciplinary action. This could include dismissal from the program.  

*The only exception to this rule is a school-approved field trip. School field trips will be supervised by a school district employee and are approved by the administrator of the school.